Introduction
This guide covers the operation of the Party sheet under the 5e ruleset; for completeness it also includes all of the information from the Party Sheet guide.
Note: Some of the information relates to version 3.1.3 of Fantasy Grounds. Some content is not available in earlier versions.
To open the party sheet click the 'Party Sheet' button in the top right menu of the main Fantasy Grounds screen. As with many aspects of Fantasy Grounds what information is available will depend on whether you are a player or a DM. The DM also has some options as to what the players can see in the party sheet.
The Party sheets is divided into four sheets navigable by clicking on the tabs which run down the right hand side of the window.
Main Tab
The DM should populate the party sheet by dragging the players into the main tab from the portraits on the top left of the screen or from the PCs tab down the right hand side.
This tab is only available to players if the DM selects the 'Party: Show characters to clients' option from the options menu.
If available, players will see a list of the player characters along with a summary of each character; name and class, hit points, hit dice, ability scores, armor class and passive perception, defenses and senses. None of this information is editable.
In addition to the above information DMs also have access to a number of selection boxes enabling them to make Ability, Saving, Skill and Attack rolls for the entire party.
To make such an Ability, Saving or Skill roll select the Ability, Save or Skill from the drop down menus. Enter a difficulty class in the editable box and then click the dice roller.
To make an Attack roll enter a positive or negative number in the editable box and then click the dice.
Any specified modifier will be applied to all of the rolls made. E.g. if there is a -2 shown in the modifier box in the bottom left hand of the UI then all of the rolls made will suffer that penalty.
To hide the results of the roll from the players click the small 'eye' icon to the left of 'Ability'. NOTE: This will only make the result visible or invisible to the players if the DM has set the option 'Show DM rolls' to 'On'. If set to 'Off' the setting the 'eye' to on or off will have no effect.
The DM can also make an ability check for an individual character by double clicking on the dice roller box underneath each ability score.
The DM can remove a character from the sheet by using the 'edit list' button in the top right hand corner or by right clicking on the character and selecting 'Delete Item'
Inventory Tab
The Inventory tab is divided into 4 sections, parcel coins, parcel Items, Party Coins and Party Inventory. NOTE: The Party Coins and Party Inventory will only be visible to players if the DM has set the option 'Party: Show inventory to clients' to 'On'.
Parcel Coins
This area of the Inventory displays coins which belong to the party; in other words they have not yet been distributed to the individual characters.
Coins arrive here either from treasure parcels dropped into the party inventory by the DM, from sales of unwanted treasure (see below) or by direct editing by the DM.
Coins can accumulate from several parcels, new parcels are added to existing coins.
Only the DM can edit any of the boxes in this are of the party sheet.
The DM can edit the list by using the edit list button or by right clicking and selecting from the radial menu. New Items can be added and existing ones can be deleted.
The DM can also edit the default names of the coins.
If a parcel is dropped into the Inventory and contains coins with a non default name that name will be added to the list.
Coins will remain in this section until the DM distributes treasure to the party (see below).
Parcel Items
This area displays items which have been gathered by the party and have not yet been distributed amongst the characters.
Any items appearing here can be dragged by any player directly into their character's inventory.
Player's can also drag items from their character's inventory directly into this section.
The DM can drag and drop treasure parcels directly into this area.
The DM can also drag and drop items from the Items window into this area.
The DM can delete items by right clicking and selecting 'Delete Item' from the radial menu.
The DM can edit existing items by clicking on the icon to the right of the item and typing in new information into the window that opens. NOTE: Editing items here will not affect any similar items contained in other treasure parcels or which are sitting in the items menu.
The DM can also create new items by right clicking and selecting 'Create Item' from the radial menu. NOTE: Creating items here will not add the item in the items list.
Player's can view a description of the item by clicking on the icon at the right hand side of each item. NOTE: If the DM has set the ID Toggle on the item to not identified then the item will show as 'unidentified item' or by it's non-id name if it has one. Its description will also be truncated for the players and a red 'unidentified' icon will be visible in the top right hand corner of the item's sheet.
The DM can toggle items 'identified' and 'unidentified' by clicking on the icon at the top right hand corner of the items sheet.
Distribute Treasure
The DM can use the 'Distributes Assignments and Coins' button in the middle of the Party Sheet to distribute treasure to the party.
For coins each party member will get an equal share of the treasure. NOTE: Odd amounts will be left in the Coins parcel e.g. 7 gp between 6 players - each will get 1gp and 1gp will be left in the Coins parcel section.
Parcel Items need to be assigned before they will be distributed. To assign an item type the character's name into the 'Assignment' field next to the item.
Once items are assigned they will be distributed to those characters when the DM clicks the assignment button and will be moved to that character's inventory.
If the name to which the item is assigned is not a party member then the item will not be distributed. Players could use this feature to assign items to say 'Horse' or 'Wagon' to represent party treasure being carried by a pack animal or cart.
Once assigned a list of the items distributed and to which character they went to is shown in chat.
Sell Items
Unwanted treasure can be sold by the DM by clicking on the 'Sell Items' button found between the two top section of the sheet.
Only unassigned treasures will be sold.
The gross value of the item will be the value shown on the items sheet; if no value is shown then an error will appear in the chat window and the item will not be sold.
Any coin description is acceptable as long as there is a number preceding it. For example an item with a value of 10 pieces of eight will be sold and 'pieces of eight' will appear as a new coin in the coin list if it doesn't already exist. (see 5E Options for details on how the DM can assign their own currencies to a campaign).
The DM can set the value that the players obtain for the sale by editing the % box directly below the sale button.
If the selling price after the % set by the DM is less than one currency unit then the item will not be sold and an error will appears in chat.
The coins received for the sale will be transferred to the Parcel Coins list. Additionally a list of the items sold, the price each was sold for and the total value will be output to chat.
Party Coins
This section is only available to the players if the DM selects the option Party: show inventory to clients.
This part of the Inventory shows the total number of each coin type held by the party and how those coins are distributed amongst the party members.
This section cannot be edited by anyone; it is purely for informational purposes.
Party Inventory
This section is only available to the players if the DM selects the option Party: show inventory to clients.
This section shows the total of each item held by the whole party and how many of that item each party member has.
It is for informational purposes only.
There is a button just to the right of 'Party Inventory' which allows the DM to refresh the party inventory.
Order Tab
This sheet is always available to both DM's and players.
The left hand column can be used to set a watch order. The DM can edit the numbers box to show this order.
The right hand square paper can be used to set a marching order by dragging player character portraits into the grid. This can be done from the top left hand corner or from the PCs tab.
The grid can also be used for combat if desired.
In order for successful targeting the PCs must be placed on the grid by dragging from the Combat Tracker.
NPCs must also be dragged from the Combat Tracker or placed on the grid from a pre set up encounter.
See the Combat Tracker article for more information on how to run combats.
Players and DMs can do some basic drawing on this grid using the draw tools in the top left hand corner of the grid.
To use these click on either the pen to draw or the eraser to rub stuff out.
Pointers can also be drawn on the grid. NOTE: Pointers appear in the same dice colour as the player or DM doing the drawing.
To draw an arrow hold down both mouse buttons and drag.
To draw a circle hold down CTRL and both mouse buttons and drag
To Draw a square hold down SHIFT and both mouse buttons and drag
And to draw a cone hold down ALT and both mouse buttons and drag
The DM can also set pins on the grid by dragging story entries or encounters onto the grid.
Pins can be shared with the players by right clicking and selecting 'Make Link Shareable' or 'Make all Links Shareable'
DMs have a number of options from the radial menu obtained from right clicking on the grid
The drawing layer can be locked so that only the DM can draw on the grid
The drawing can be expended left, right, up or down to create a larger grid.
The layer's menu allows for removing the grid, snapping to the grid, disabling links or to change from square to hex grids.
Sharing allows for images to be preloaded, the image to be synchronised with the client (players) and for the view to be locked or unlocked.
The menu also allows for selection methods, selecting or removing pointers and closing the window.
XP Tab
The XP tab is only ever available to the DM.
The top half of the sheet is a summary of the Current XP and XP to next level for each of the characters. The DM can drag a number from an encounter or a quest (or indeed almost anywhere else) and drop it on the first number box next to a PCs name to award individual XP.
Encounters
The DM can drag encounters into this area, either from the encounter sheet or from the encounter itself.
New Encounters can be created by right clicking and selecting 'Create Item'. Type in a name and then open the encounter dialog by clicking on the icon to the right of the new line. Create the encounter then as normal by dragging NPCs into the encounter dialog.
Encounters can be deleted by right clicking and selecting 'Delete Item'
To award the XP for an encounter right click on the encounter and select 'Award XP'. A small tick will appear under the 'Aw?' line to indicate the award has been made.
All XP for encounters not yet awarded can be given by clicking the 'Award' button at the top of the left hand of the encounters box.
XP can be awarded to an individual by dragging any number from another number field and dropping onto the number field in the party sheet. XP can also be awarded to individual party members by dragging the amount under the XP column to the XP box on their character sheet.
A notification of the XP awarded to each PC will be output to the chat window.
Quests
