Managing Campaign Data - Stories, Tables, Categories, ...

Sidebar Access

All campaign data can be accessed via the buttons in the sidebar on the right side of the tabletop.

You can view our dedicated Sidebar panel page here: https://fantasygroundsunity.atlassian.net/wiki/spaces/FGCP/pages/1242857473

Campaign Data List

Each campaign data list can be accessed via the appropriate tabletop sidebar button.

Open

The Character list is unique, and covered in the Controlling 1 or More Characters topic.

For the GM, this list contains all the relevant records for the campaign as well as any data module records. If the GM makes a record public, it will be shown with a circled P icon. If the GM has shared a record with specific players only, it will be shown with a circled S icon, and the player names will be visible when hovering over icon. The GM can un-share records by clicking on the P or S icon. The GM will also see a small book icon if the record is part of a data module. If the GM edits the record, a small quill will be shown on the book icon.

For the player, this list contains any records shared by the GM. If a player does not have access to a record, it will not appear in the campaign data list.

The Notes campaign data list also shows the owner of the record.

Please see the The Basics - Lists for details on editing the list. Only GMs can edit the campaign data list.

Most campaign lists also have a search box that will search the campaign data across all tabs for records with names that match the search criteria. Select and delete search text, or middle click search field, to clear the search.

Groups

Groups are a method to organize campaign data records into groups for campaign data management.

If you have multiple data modules open with items in a list, they will all show up under the All group. In addition to the data element name, the group for each will be shown in the 2nd column. You can use the Group selection dropdown at the top of the screen to limit your results to just the group you need or you can click on the Group name while browsing All items to quickly jump to that group.

A single adventure module might use groups for each chapter to help further organize data. See the image below for an example of an adventure broken into groups by chapter.

Open

You can add your own group, rename an existing group or move items from one group to another using the Group dropdown.

Create a Group

1. Click on the Group dropdown

2. Click on the icon to enter List Edit Mode

3. Click on the + icon to add a new group.

4. Locate and rename the group as needed

5. Exit out of list edit mode by clicking on the list edit button

Rename a Group

1. Click on the Group dropdown

2. Click the button to enter List Edit mode

3. Rename the Group

4. Exit List Edit mode

Delete a Group

1. Click on the Group dropdown

2. Click the button to enter List Edit mode

3. Click the - Icon next to the group to delete it

4. Exit List Edit mode

Move Items To a Different Group

Option 1:

1. Click on the Group dropdown and select the source group where the data elements are currently located

2. Click on the Group dropdown again to show all the groups and scroll until your target group is displayed. Do not select this. Leave the group dropdown selection expanded.

3. Drag the data element from the result list onto the desired group. It will disappear from your current list and move to the new group’s list.

4. Repeat as needed for other data elements

Option 2:

1. Open the data element you want to move

2. Open the Campaign Data List you are working with and select the target group you want

3. Drag the data element’s shortcut to the group list. It will move from the previous list to the new list.

Data Record Windows

Most campaign data records are unique to the ruleset, since every game system has its own rules.

Players can only edit PC and Note data records which they own. The GM may edit any data record.

Campaign data records can be shared by dragging the record header link to the chat window or a character portrait; or by right clicking on the campaign data record window, and selecting the Share Sheet menu option.

Standard Header Features

Most campaign data records have similar headers. Some common header features:

• Record Link: This record link can be dragged and used in multiple locations.

  • Drag to character portrait list to share with a specific player.

  • Drag to chat window to make record public for all players.

  • Drag to formatted text field link list (i.e. story record)

  • Drag to map or image. (See Working with Images as the GM topic.)

• Record Name: The name of the record in the campaign data list.

• Lock Button: If lock button is red, this user can not edit this record. Otherwise, the lock button can be toggled to prevent accidental editing.

Characters

Character records (PCs) are unique for every ruleset. Please see the user guide topics for your specific ruleset (i.e. game system).

Stories

Story records are typically the same across all rulesets, and consist of a formatted text field below the record header. See The Basics - Formatted Text topic for information on editing.

Story Templates

See Story Templates topic.

Tables

See Tables topic.

Maps and Images

Images have their own unique window format, but are typically the same across all rulesets. See Working with Images as the GM topic.

NPCs

NPC records are unique for every ruleset. Please see the user guide topics for your specific ruleset (i.e. game system).

NPC records typically have a location for tokens to be set for each record. This token will typically carry through into the combat tracker or encounter record, when the NPC record link is dragged onto those windows.

NPC records may also have a speech bubble to allow GMs to quickly add this creature to the speaking identity list below the chat window.

Encounters

Encounter records are typically similar for rulesets which support encounters. There may be some unique ruleset features added to the encounter record header, such as Level, CR or XP.

For each NPC you want to add to an encounter:

• Drag and drop the NPC record link onto the encounter window.

• Enter the number of that type of NPC desired for this encounter.

• Assign a token for this type of NPC (if not already assigned from NPC record).

• Once a token is selected for the creature, additional copies of the token will appear for placement below the NPC entry.

• Drag and drop placement tokens onto a map. Once placed, the token image will be replaced with a check mark.

• When the encounter window is closed, all the pre-placed tokens are removed from the map.

The NPC list can be edited just like other lists for deleting entries. See Lists topic.

When you are ready to run the encounter, just click the arrow button at the bottom of the encounter window to automatically add the NPCs listed to the combat tracker, and place their tokens on the map. The encounter record link can also be dropped onto the combat tracker to add the encounter.

Items

Item records are unique for every ruleset. Please see the user guide topics for your specific ruleset (i.e. game system).

Item records typically have an identification button to denote whether an item is identified or not. If available, item identification is an optional campaign feature controlled by the GM.

Parcels

Parcel records are typically similar for rulesets which support parcels. There may be some unique ruleset features added to the parcel record header, such as Level or Total Value.

To add a new coin:

• Add a new coin list entry.

• Edit coin name.

• Edit coin amount.

To add an existing item:

• Drag and drop the item record link onto the encounter window.

• Enter the number of that type of item desired for this parcel.

To add a new item:

• Add a new item list entry.

• Edit item name.

• Edit item amount.

• Click on record link to edit item sheet.

See The Basics - Lists topic for more information on editing lists.

When you are ready to distribute a parcel, drag and drop the parcel onto the CoreRPG - Party Sheet inventory tab.

Notes

Note records are typically similar across all rulesets, and consist of a standard text field below the record header. See The Basics - Text Field topic for information on editing.

The note record window may also contain a field denoting the owner of a note, as well as a checkbox allowing the owner or GM to make the note public.

Notes are intended primarily for player use within game - to make "notes" on the campaign, characters, etc. and the data is present within the campaign database only. Notes cannot be categorized into groups. They are not designed to be used for GM, system, character creation, campaign data, etc. as they cannot be exported into a module for re-use in another campaign - use story entries for this type of data.